Request for Proposal (RFP)

Videography Services – Winter Tourism Campaign

Issued by: Cattaraugus County Department of Economic Development, Planning & Tourism
Date Issued: October 06, 2025
Proposal Due Date: October 27, 2025

1. Introduction

Cattaraugus County Department of Economic Development, Planning & Tourism is seeking proposals from qualified videographers to create a high-quality promotional video showcasing winter tourism experiences in the Enchanted Mountains (Cattaraugus County). The final product will highlight winter sports, scenic landscapes, and cozy lodging options to inspire visitors to choose our area as a premier winter getaway destination.

2. Project Overview

• Project Title: Winter in the Enchanted Mountains

• Filming Period: December 1, 2025 to February 28th, 2026, ideally during peak winter conditions.

• Locations: Regional attractions, ski areas, snowmobile trails, winter cabins, local lodges, and community spaces.
• Deliverables:
  • (1) 2 minute promotional highlight reel for web and social media.
  • (5) 30-second cutdowns optimized for social channels.
  • (1) Extended 3–5 minute feature video for tourism promotion.
  • Raw footage for future use.
• Target Audience: Leisure travelers, families, outdoor enthusiasts, and couples looking for winter escapes.

3. Scope of Work

The selected videographer will be responsible for:

1. Pre-Production
   • Collaborating with Enchanted Mountains to establish a visual style and story flow.
   • Planning shot lists around winter sports, cozy lodging, and scenic landscapes.
2. Production
   • On-location filming of:
     • Winter Sports: downhill skiing, snowboarding, tubing, cross-country skiing, snowmobiling.
     • Winter Cabins & Lodging: guests warming by fireplaces, cozy cabin interiors, exterior shots of guests walking to cabins.
     • Scenic & Lifestyle Shots: snowy forests, mountain views, families enjoying winter activities, couples on sleigh rides, hot cocoa moments.
   • Drone footage to capture winter landscapes and ski runs.
3. Post-Production
   • Editing to create multiple deliverables with engaging pacing, music, and branding.
   • Integration of logos, titles, and taglines provided by Enchanted Mountains.
   • Delivery of all videos in formats optimized for web, social, and presentation use.
   • Model Releases: Model releases must be included for any identifiable models.

4. Proposal Requirements

Proposals should include:

• Company/individual name and contact information.
• Portfolio showcasing outdoor, tourism, or lifestyle videography.
• Proposed creative approach for highlighting winter tourism.
• Itemized budget, including filming, editing, travel, drone usage, and optional services.
• Project timeline from start to final delivery.
• References from similar work.

5. Evaluation Criteria

Submissions will be evaluated on:

• Quality and creativity of previous work.
• Demonstrated experience with tourism or outdoor videography.
• Cost-effectiveness.
• Ability to deliver on schedule.
• References and testimonials.

6. Budget

The budget for this project may not exceed $12,000. Please provide an itemized cost proposal with optional add-ons clearly noted.

7. Timeline

• RFP issued: 2025-10-06
• Proposals due: 2025-10-27
• Vendor selection: 2025-10-27
• Filming window: 2025-12-01 to 2026-02-28
• Final deliverables due: 2026-05-28

8. Submission Instructions

Please submit proposals electronically to CattCo.gov/2025-Tourism-Video-1 (this link will take you to the Data Portal)

Questions

Samantha Hayes
Tourism Specialist
716-938-2307

Contact us at CattCo.gov/Tourism