Request for Proposal for Videography Services – 2026 Autumn Tourism

Bid Due Date:

Wed, 08/05/2026 - 1:00pm

Department:

Economic Development, Planning and Tourism

Request for Proposal (RFP) for Videography Services - 2026 Autumn Tourism

Issued by: Cattaraugus County Department of Economic Development, Planning & Tourism
Date Issued: July 15, 2026
Proposal Due Date: August 5, 2026 at 1pm

1. Introduction

Cattaraugus County Department of Economic Development, Planning & Tourism is seeking proposals from qualified videographers to create a high-quality promotional video showcasing autumn tourism experiences in the Enchanted Mountains (Cattaraugus County). The final product will highlight autumn activities, scenic landscapes, and autumn events options to inspire visitors to choose our area as a premier autumn getaway destination.

2. Project Overview

Project Title: Autumn in the Enchanted Mountains
Filming Period: September 1, 2026 to October 31, 2026, ideally during peak autumn conditions.
Locations: Regional attractions where tourists are welcome to participate in autumn tourism activities and that showcase autumn beauty in Cattaraugus County.
Deliverables:
- (1) 2 minute promotional highlight reel for web and social media.
- (5) 30-second cutdowns optimized for social channels.
- (1) Completed 30 second commercial for tourism promotion.
- Raw footage for future use.
Target Audience: Leisure travelers, families, outdoor enthusiasts, and couples looking for autumn escapes.

3. Scope of Work

The selected videographer will be responsible for:

Pre-Production
- Collaborating with Enchanted Mountains to establish a visual style and story flow.
- Planning shot lists around autumn activities, events, and scenic landscapes.
Production
- On-location filming of:
  - Summer Activities: hiking, horseback riding, mountain biking and cycling, paddling, fishing, Amish Trail, camping and events.
  - Scenic & Lifestyle Shots: autumn forests, mountain views, families enjoying autumn activities, couples experiencing autumn activities.
- Drone video required.
Post-Production
- Editing to create multiple deliverables (see deliverables above) with engaging pacing, music, and branding.
- Integration of logos, titles, and taglines provided by Enchanted Mountains.
- Delivery of all videos in formats optimized for web, social, and presentation use.
- Model Releases: Model releases must be included for any identifiable models.

4. Proposal Requirements

Proposals should include:

Company/individual name and contact information.
Portfolio showcasing outdoor, tourism, or lifestyle videography.
Proposed creative approach for highlighting autumn tourism.
Itemized budget, including filming, editing, travel, drone usage, and optional services.
Project timeline from start to final delivery.
References from similar work.